Hire chairs, tables, linen, glassware and dance floors for wedding receptions. No deposit. Live stock and pricing online. England and Wales delivery from £40 ex-VAT.
Wedding events put pressure on every supplier, venue team and catering crew on site. Expo Hire helps professional planners, venues and caterers hire the furniture, tableware and service kit they need for ceremony, reception and evening turnover. You can view live stock and pricing online, place orders without a deposit, and draw on a network of 11 depots across England and Wales. Teams at the BBC, ITV, HSBC, Cambridge University and the Commonwealth Games have hired with us.
Most wedding schedules start with a clear seating plan, tight access times and a fixed guest count. That makes chair choice one of the first decisions to lock in. Our chair hire range covers banqueting chairs, folding chairs and statement styles for ceremony spaces, licensed rooms and marquee aisles.
Many planners choose Chiavari chairs for ceremonies and wedding breakfasts because they keep the room uniform and stack well during changeover. If you need a softer look for the aisle and a harder working chair for dining, you can split the order by area. That helps crews reset the room without dragging one format through the full event.
If your venue runs more than one wedding in a week, matching chair styles across spaces can save time for your operations team. You can build the order around guest numbers, registrar seating, top table seating and spare stock for late additions.
Table format drives the whole room plan. Our table hire range includes round banqueting tables for formal dining, as well as trestle tables for top tables, cake tables, gift tables and service points.
Most planners pair round tables with fitted or draped linen hire to keep the room consistent across guest tables, cake display and top table positions. If your caterer uses wider chargers, extra glassware or shared platters, keep that in mind before pushing capacity to the limit. A tighter seat plan can slow service.
For venues with narrow access, split deliveries by room or by event phase. That gives your team more space to build the breakfast layout and hold stock for the evening reset.
Reception spaces need furniture that supports flow, not clutter. Poseur tables help guests stand, set down drinks and move around the room. Bar stools work well in lounge corners, bar areas and venue terraces. If the venue lacks a fixed service point, our bar hire range gives planners a clean trade setup for prosecco, cocktails or coffee service.
Glass counts matter at this stage. You may need flutes for arrival drinks, wine glasses for the meal and tumblers for the evening bar. Our glassware hire range lets you match service style to the schedule, then build in enough stock for pre-pour, back bar and breakage cover.
If you are managing a marquee wedding, think about bar position, cellar distance and waste routes at the same time as guest flow. That keeps the front of house team moving during the busiest hour.
Most wedding events change shape after the meal. Dining tables clear, bands or DJs load in, and guests move toward the bar and dance area. Our dance floors help planners create a defined evening space without rebuilding the whole room.
Many venues leave some dining tables in place, remove others and open one side of the room for entertainment. That layout works well if you still need seating for older guests, a late buffet or a cake display. A clear floor area also helps DJs, bands and photographers work without competing for space.
If you are planning staging, speaker stacks or DJ booths, mark power runs and access lanes before the hire order goes in. Your crew can then position furniture and floor panels around the production plan, not against it.
Table presentation affects service speed as much as appearance. Matching linen, crockery and cutlery gives your front of house team a repeatable setup across every cover. Our linen hire range includes white and coloured options for guest tables, top tables and cake tables.
For dining service, planners often pair tablecloths and napkins with coordinated crockery hire, cutlery hire and glassware hire. That helps catering teams plate, serve and clear without mixing styles across courses. If your event needs a harder wearing range for high volume service, items from the EventPro® range are built for repeated trade use.
Build your order around the menu. A plated starter, main and dessert needs a different count from a sharing menu or buffet. Add stock for supplier meals, photographer meals and breakage cover before you sign off quantities.
Expo Hire takes orders online only. You can check live stock, pricing and availability before you commit. That gives venue managers and planners a direct view of what you can book for each date. If numbers move after the first draft, you can adjust quantities in your order while stock remains available.
We do not charge a deposit for wedding hire. Every order includes a free Minor Damage Waiver. Delivery starts at £40 ex-VAT, calculated from the nearest depot. We operate across England and Wales with 11 regional depots. We do not cover Scotland or Northern Ireland.
On delivery day, your team receives an SMS ETA and live GPS vehicle tracking. That helps site managers, marquee crews and catering teams time access, loading and staff cover. For a full overview of wedding hire lines, see our wedding hire page.
Book as soon as you have a date, venue and working guest count. Peak summer weekends and December dates fill fast, particularly for Chiavari chairs, round tables and dance floors. Early booking gives you more stock choice and more time to line up delivery with venue access.
Yes, if stock is still available. Many planners increase or trim quantities after final RSVPs, menu changes or room plan updates. Review the order online and update it before the event. Leave enough time to confirm the revised counts before dispatch.
No. Expo Hire does not charge a deposit for wedding hire orders. Every order also includes a free Minor Damage Waiver, which covers the normal wear that can happen during busy event service.
We calculate delivery from the nearest depot, with charges starting at £40 ex-VAT. On the day, your team receives an SMS ETA and live GPS tracking. For marquees and rural sites, provide clear access notes, ground conditions and contact details for the site lead. That helps the driver reach the right entrance and unload on schedule.
