This event hire guide details the online booking process for professional organisers. Check live stock, view pricing, and confirm your dates without calling.
Planning a large exhibition or a private party involves securing the right equipment. Understanding the rental process keeps your operation on track. Our event hire guide outlines the exact steps for booking commercial-grade items through our fully online platform. Professional organisers can follow a clear path from initial selection to final collection.
Start by exploring the Expo Hire website to find the items you need. Every product page displays live pricing and current stock levels. You never need to make a phone call to check availability. Select your dates on the live stock checker to confirm exact numbers for your specific event. Product pages also detail dimensions, weights, and power ratings. Add your chosen furniture hire items to the basket.
We set a minimum order value of £50 for warehouse collections in Birmingham. Deliveries to your venue require a £100 minimum spend. Our system calculates delivery costs starting from £40 ex-VAT based on the road distance from your nearest regional depot. Proceed to the checkout to input your event date, delivery address, and collection details. We do not require a security deposit for your booking. Large orders over £500 qualify for a 25% advance deposit option. Book your chair hire and catering equipment hire early during peak seasons to lock in your inventory. Complete your booking with secure payment to receive an instant order confirmation.
Expo Hire operates 11 regional depots to supply venues across the country. We deliver between 8am and 6pm on your chosen date. You receive live vehicle tracking and an SMS ETA on the morning of your delivery. Someone responsible must be present at the venue to sign for the equipment. This person verifies that all items match your order and arrive in good condition. You take full responsibility for the equipment from the point of delivery until our drivers collect it.
Every order includes a free Minor Damage Waiver. This covers minor accidental scratches or breakages during your hire period. It does not cover equipment loss, theft, or damage resulting from gross negligence. For collection, pack all items in their original crates. Our "Send It Back Dirty" service applies to crockery, glassware, and cutlery. You return these items unwashed and we handle the cleaning. Read through this event hire guide to understand our dry hire model. Stock levels update in real time. Select your hire dates to check availability and confirm your order online.